How to Export and Import Metadata

Overview

The Metadata Export / Import feature makes it easy to manage metadata at scale.

Admins can export metadata for a set of assets into a spreadsheet (.csv), make updates offline, and then re-import those changes back into MediaValet, saving time and ensuring metadata accuracy across large libraries.

Who Can Use Metadata Export / Import

• Administrators and Library Administrators with the Manage Metadata permission.

• Other user roles will not see the export/import option.

Watch our Demo

 
How to Export Metadata

1. Go to your library
   From the left-hand sidebar, click Metadata Management.
   (This feature is only enabled for Administrators and Library Administrators).

2. Metadata Export and Import tab

   • Select categories you would like metadata exported from
     (Custom attributes and values for all assets under selected categories will be exported to a csv file)

   • Toggle include subcategories if you would like to export metadata from subcategories of categories selected

3. Click Export 

• In the Export window, search or select attributes you would like to export

Note:

• Metadata for a maximum of 5000 assets can be exported at a time (please reach out to your Client Success Manager or our Support Team if you need to increase this limit)

• A maximum of 100 attributes and their values can be exported at a time

4. Click Review

• Review your Export Summary and click Export

5. Success Message

• The export will generate a CSV file containing all selected metadata and you will receive a notification in the bottom left corner of your screen when complete
   

How to Import Metadata

Best practice to import a csv file is to use an exported file as a template. You can download a previous version of a csv from the Export History tab.

1. Go to your Library
   From the left-hand sidebar, click Metadata Export/Import.

2. Select file to Import: select your csv file and click Validate

3. Review the import Metadata information and click Import

4. When the import is complete, you will receive a notification that the file import is complete. The notification is located in the bottom left corner of your space.

Note:

• If you're importing multiple values for a multiselect attribute, make sure that each value is separated by a pipe character | example: value1|value2|value3 

• After an import, it’s always a good practice to spot check some of the asset metadata to verify if the imported updates applied as intended

• If you're importing list values, please make sure these values already exist for the attribute as the tool is not able to create attribute list values

• Don't use any parenthesis in the Attribute Name as it will cause the import to fail. Please rename your attribute on the attribute management page before prior to importing the metadata.
   

The Export History tab

After export, you can check the Export History tab to view details such as:

• Who performed the export

• Date and time 

• Number of assets updated

• Number of attributes

• File Name, File Size

• Status (Success / Error)

• ...and actions to download & delete