Prerequisites

You must be an Administrator or have the Approve Assets permission enabled for your user group.

Steps to Approve or Reject Assets

In the left-hand navigation, click Approve, then select Internal Uploads.

2. On the Assets Waiting for Approval queue, find the submission you want to review. Each row shows the submitted date, who submitted it, the number of assets, and the asset group name. Click any column heading to sort.

Note: If nothing is pending, the queue shows an empty state.



3. Click Review on the submission you want to work through. This opens a three-step flow: Select Asset Group, Comment/Approve, and Done.


 

4. On Select Asset Group, confirm the submission and continue to Comment/Approve. 

5. In the review table, decide on each asset:

• Click a thumbnail to open the asset preview panel for a larger view. See The Asset Preview Panel, below.
• Optionally, add a comment in the asset's row.

Click Approve or Reject. Choosing one replaces the other.
Assets with no rendition yet, such as SVGs, show a placeholder in place of the thumbnail. The footer shows the submission's total file count and size.

6. Repeat until every asset has a decision, then click Done. Clicking Done opens a view of the assets you just approved, so you can confirm what's about to be published to the library before returning to the queue.

Note: Clicking Back instead discards the decisions and comments you entered. Reopening Review starts the submission over rather than resuming it.

7. The original uploader receives notification of the approval or rejection of each asset.

 

The Asset Preview Panel

Clicking a thumbnail opens a side panel for that asset, showing:

• A large preview with a position counter (for example, 1 of 3).
• A banner reflecting the current decision and what it means — for example, an approved asset reads "Approved — Will be published to the library."
• File details, Categories, Attributes (colour mode, file name, file size, file type, dimensions, MIME type, orientation, resolution), and Keywords. A section with no value still appears, marked with a dash.
• Its own Approve and Reject buttons.

Decisions made in the panel appear immediately in the review table behind it.

Keyboard shortcuts: Press ↑ or ↓ to move between assets in the panel. Press A to approve the asset on screen, or R to reject it.

Comments

Add a comment to any asset during review, from its row in the table or from the asset preview panel. Comments are optional.

Once you click Done, comments are saved as permanent comments on the asset, tied to the version you reviewed. They appear afterward on the asset's Comments tab.

Note: Comments and decisions are held in your browser until you click Done. Navigating away with Back, or closing the tab, loses them.

Acting on Several Assets at Once

Select assets using the checkbox on each row, or the checkbox in the table header to select all. With assets selected, two controls appear above the table:

• Bulk Actions — a dropdown with Approve Selected, Reject Selected, and Add Comment to Selected. Adding a comment this way replaces any comment already on the selected assets.
• Clear Comments — clears comments across the whole submission, behind a confirmation. It stays disabled until at least one comment has been entered.

Reviewing on Mobile

The full review flow works on a phone. Bulk Actions and Clear Comments move into an ellipsis (⋮) menu in the table header, which opens a bottom sheet with those two actions. Tapping a thumbnail still opens the asset preview, with its own Approve, Reject, and comment controls. The footer holds the main actions, with an information bar above it showing the file count and total size.

What Happens When Assets Are Rejected

Rejected assets have the following limitations:

• Visibility — visible only to the uploader, Administrators, and users with permission to see all assets.
• Access removal — no longer shown in Web Galleries, MV Portals, or Experience Portals.
• CDN links — generated links become inaccessible.
• Library status — the asset remains in the library, marked with a rejected icon.

Note: Rejection does not delete an asset. To permanently remove one, go to its category, select it, and use Actions > Delete

Audit Trail

Every review decision is recorded. An asset's History tab shows the reviewer, the decision, and the timestamp, alongside the original uploader.

Approving or Rejecting from Browse or Search

You can also approve or reject assets in bulk without opening the review queue: select assets from Browse or Search results and use the bulk action bar.
Note: From the bulk action bar in Browse and Search, you can approve or reject up to 200 assets in a single action.